BOC-3 Filing

A BOC-3 filing is essential for owner-operators to receive legal business authorization from the federal government. This document designates a process agent in each state where the carrier operates, enabling legal documents to be served on the carrier’s behalf.

What Is BOC-3?

BOC-3 stands for “Designation of Agents for Service of Process.” The Federal Motor Carrier Safety Administration (FMCSA) requires all trucking companies operating across state lines to file a BOC-3 form. It helps ensure that legal papers can be delivered to a registered agent if the company faces legal issues.

Importance for Owner-Operators

Owner-operators moving freight across state lines must have a valid BOC-3 on file with the FMCSA. Without it, they expose themselves to operational disruptions, as non-compliance can result in penalties or a shutdown until the filing is completed and approved. The BOC-3 filing ensures that the owner-operator is accessible for legal notifications required while they’re on the road.

How to File a BOC-3

Owner-operators must use a process agent service to file the BOC-3. Only FMCSA-authorized agents can submit this form on behalf of the trucking company. After hiring a process agent, the BOC-3 filing is completed electronically. The FMCSA typically processes and approves the filing within 24 to 48 hours.

Finding a Process Agent

A registered process agent must be designated in every state where the owner-operator operates. Many agencies provide nationwide coverage to simplify the process. When choosing a process agent, verify they’re FMCSA-authorized to ensure compliance and avoid delays.

Costs and Renewal

The cost for BOC-3 filing varies but typically ranges from $20 to $50. Unlike other filings, the BOC-3 doesn’t require annual renewal. However, if the owner-operator changes their business structure or moves to a different state, they must update their BOC-3 form to reflect these changes.

Keeping Records

Keeping a copy of the BOC-3 form in the truck and another in business records is good practice. It ensures quick access if verification by authorities is needed.

Compliance Checkpoints

Highway inspections and audits include checks for BOC-3 compliance. Ensure your BOC-3 filing is accessible and current to avoid operational delays and penalties.